(a) Whenever the laws of this state require any state agency, department, board, or commission to prepare and publish an annual or biennial report, the report shall be prepared in the least expensive manner possible.
(b) Fifty (50) copies shall be filed with the Arkansas State Library, and twenty (20) copies shall be filed with the Mullins Library of the University of Arkansas at Fayetteville, as required by law, for distribution purposes.
(c) The publication and filing of such reports in the manner provided in this section shall constitute sufficient distribution, in lieu of other distribution requirements which may be prescribed by law, provided:
(1) A record or list of reports available at the Arkansas State Library shall be distributed every three (3) months to the appropriate parties, including members of the General Assembly or other public officials who may be designated by law to receive copies thereof. The furnishing of the lists or record shall meet the formalities of any statutory requirements specifying which officials shall receive copies of the reports;
(2) Copies of the reports shall be made available to the maximum extent practicable, upon request therefor, but the Arkansas State Library may provide, by rules, for recovery of the costs of reproduction.