The financial management system shall at all times:
(1) Reflect the unencumbered balances of all State Treasury funds, fund accounts, and accounts and appropriations payable from the State Treasury;
(2) Reflect the appropriations and allotments as approved by the General Assembly;
(3) Reflect the distribution and allocation of the state revenues under the Revenue Stabilization Law, § 19-5-101 et seq., and other revenue laws of the state; and
(4) Provide a record of the expenditures, disbursements, and receipts of all state agencies.