Prenumbered checks — Electronic funds transfers

  1. Law
  2. Arkansas Code
  3. Local Government
  4. Solid Waste Disposal, Waterworks, And Sewers Generally
  5. Arkansas Municipal Water And Sewer Department Accounting Law
  6. Prenumbered checks — Electronic funds transfers

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  1. (a) All disbursements of water and sewer department funds, except those described in this section and as noted in § 14-237-107, are to be made by prenumbered checks drawn upon the bank account of that department.

  2. (b) An electronic funds transfer may be used for payment of debts provided that:

    1. (1) The person responsible for the disbursement maintains a ledger including without limitation the following information:

      1. (A) The name and address of the entity receiving payment;

      2. (B) The routing number of the bank in which the funds are held;

      3. (C) The account number and the accounts clearinghouse trace number pertaining to the transfer; and

      4. (D) The date and amount transferred; and

    2. (2) Written consent for payment by electronic funds transfer is given by the entity to whom the transfer is made.

  3. (c) The checks shall be of the form normally provided by commercial banking institutions and shall contain, as a minimum, the following information:

    1. (1) Date of issue;

    2. (2) Check number;

    3. (3) Payee;

    4. (4) Amount; and

    5. (5) Signature of two (2) authorized disbursing officers of the department.

  4. (d) Disbursements of department funds used for payment of salaries and wages of department officials and employees may be made by electronic funds transfer provided that the department employee or official responsible for disbursements maintains a ledger containing at least the:

    1. (1) Name, address, and Social Security number of the employee receiving payment of salary or wages;

    2. (2) Routing number of the bank in which the funds are held;

    3. (3) Account number and the accounts clearinghouse trace number pertaining to the transfer; and

    4. (4) Date and amount transferred and proof that the employee has been notified of direct deposit of his or her salary or wages by electronic funds transfer.

  5. (e) Disbursements of department funds, other than for payments under subsections (b) and (d) of this section, may be made by electronic funds transfer provided that:

    1. (1) The department's governing body may establish an electronic funds payment system directly into payees' accounts in financial institutions in payment of any account allowed against the department;

    2. (2) For the purposes of this subsection, departments opting for an electronic funds payment system shall establish written policies and procedures to ensure that the electronic funds payment system provides for internal accounting controls and documentation for audit and accounting purposes;

    3. (3) Each electronic funds payment system established under this subsection shall comply with the information systems best practices approved by the Legislative Joint Auditing Committee before implementation by the department; and

    4. (4) A single electronic funds payment may contain payments to multiple payees, appropriations, characters, or funds.

  6. (f) A disbursement of department funds shall have adequate supporting documentation for the disbursement.


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