What does our approving official need to consider before authorizing acceptance of payment from a non-Federal source for travel expenses for a meeting?

  1. Law
  2. CFR 41
  3. Public Contracts and Property Management
  4. Federal Travel Regulation System
  5. Payment of Travel Expenses from a Non-Federal Source
  6. Agency Requirements
  7. Agency Responsibilities
  8. What does our approving official need to consider before authorizing acceptance of payment from a non-Federal source for travel expenses for a meeting?

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§ 304-5.3 What does our approving official need to consider before authorizing acceptance of payment from a non-Federal source for travel expenses for a meeting?

(a) The approving official must not authorize acceptance of the payment if he/she determines that acceptance of the payment under the circumstances would cause a reasonable person with knowledge of all the facts relevant to a particular case to question the integrity of agency programs or operations. The approving official must be guided by all relevant considerations, including but not limited to the -

(1) Identity of the non-Federal source;

(2) Purpose of the meeting;

(3) Identity of other expected participants;

(4) Nature and sensitivity of any matter pending at the agency which may affect the interest of the non-Federal source;

(5) Significance of the employee's role in any such matter; and

(6) Monetary value and character of the travel benefits offered by the non-Federal source.

(b) The agency official may find that, while acceptance from the non-Federal source is permissible, it is in the interest of the agency to qualify acceptance of the offered payment by, for example, authorizing attendance at only a portion of the event or limiting the type or character of benefits that may be accepted.


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