When said trustees enter upon lands under the authority and for any of the purposes in sections 102 and 103 of this charter named, they shall give 12 days' notice to all persons owning or interested in such lands when they will hear and consider the question of payment of damages or of assessments for benefits, or both. And in all cases when either assessments are made or damages allowed, the said trustees shall forthwith make a report of their doings, which report they shall cause to be filed in the office of the Village Clerk, who shall record the same in the records of said Village.