Utah school information management system -- Local education agency requirements.
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(1) As used in this section:
(a) "LEA data system" or "LEA's data system" means a data system that:
(i) is developed, selected, or relied upon by an LEA; and
(ii) the LEA uses to collect data or submit data to the state board related to:
(A) student information;
(B) educator information;
(C) financial information; or
(D) other information requested by the state board.
(b) "LEA financial information system" or "LEA's financial information system" means an LEA data system used for financial information.
(c) "Utah school information management system" or "information management system" means the state board's data collection and reporting system described in this section.
(d) "User" means an individual who has authorized access to the information management system.
(2) On or before July 1, 2023, the state board shall have in place an information management system that meets the requirements described in this section.
(3) The state board shall ensure that the information management system:
(a) interfaces with an LEA's data systems that meet the requirements described in Subsection (6);
(b) serves as the mechanism for the state board to collect and report on all data that LEAs submit to the state board related to:
(i) student information;
(ii) educator information;
(iii) financial information; and
(iv) other information requested by the state board;
(c) includes a web-based user interface through which a user may:
(i) enter data;
(ii) view data; and
(iii) generate customizable reports;
(d) includes a data warehouse and other hardware or software necessary to store or process data submitted by an LEA;
(e) provides for data privacy, including by complying with Title 53E, Chapter 9, Student Privacy and Data Protection;
(f) restricts user access based on each user's role; and
(g) meets requirements related to a student achievement backpack described in Section 53E-3-511.
(4) The state board shall establish the restrictions on user access described in Subsection (3)(f).
(5)
(a) The state board shall make rules that establish the required capabilities for an LEA financial information system.
(b) In establishing the required capabilities for an LEA financial information system, the state board shall consider metrics and capabilities requested by the state treasurer or state auditor.
(6)
(a) On or before July 1, 2023, an LEA shall ensure that:
(i) all of the LEA's data systems:
(A) meet the data standards established by the state board in accordance with Section 53E-3-501;
(B) are fully compatible with the state board's information management system; and
(C) meet specification standards determined by the state board; and
(ii) the LEA's financial information system meets the requirements described in Subsection (5).
(b) An LEA shall ensure that an LEA data system purchased or developed on or after May 14, 2019, will be compatible with the information management system when the information management system is fully operational.
(7)
(a) Subject to appropriations and Subsection (7)(b), the state board may use an appropriation under this section to help an LEA meet the requirements in the rules described in Subsection (5) by:
(i) providing to the LEA funding for implementation and sustainment of the LEA financial information system, either through:
(A) awarding a grant to the LEA; or
(B) providing a reimbursement to the LEA; or
(ii) in accordance with Title 63G, Chapter 6a, Utah Procurement Code, procuring a financial information system on behalf of an LEA for the LEA to use as the LEA's financial information system.
(b) In accordance with Title 63G, Chapter 3, Utah Administrative Rulemaking Act, the state board shall make rules describing:
(i) how an LEA may apply to the state board for the assistance described in Subsection (7)(a); and
(ii) criteria for the state board to provide the assistance to an LEA.
(8)
(a) Beginning July 1, 2023, the state board may take action against an LEA that is out of compliance with a requirement described in Subsection (6) until the LEA complies with the requirement.
(b) An action described in Subsection (8)(a) may include the state board withholding funds from the LEA.