Executive boards -- Database -- Governor's review of new boards.
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(1) As used in this section:
(a) "Administrator" means the boards and commissions administrator designated under Subsection (3).
(b) "Executive board" means an executive branch board, commission, council, committee, working group, task force, study group, advisory group, or other body:
(i) with a defined limited membership;
(ii) that is created by the constitution, by statute, by executive order, by the governor, lieutenant governor, attorney general, state auditor, or state treasurer or by the head of a department, division, or other administrative subunit of the executive branch of state government; and
(iii) that is created to operate for more than six months.
(2)
(a) Except as provided in Subsection (2)(c), before August 1 of the calendar year following the year in which a new executive board is created in statute, the governor shall:
(i) review the executive board to evaluate:
(A) whether the executive board accomplishes a substantial governmental interest; and
(B) whether it is necessary for the executive board to remain in statute;
(ii) in the governor's review described in Subsection (2)(a)(i), consider:
(A) the funding required for the executive board;
(B) the staffing resources required for the executive board;
(C) the time members of the executive board are required to commit to serve on the executive board; and
(D) whether the responsibilities of the executive board could reasonably be accomplished through an existing entity or without statutory direction; and
(iii) submit a report to the Government Operations Interim Committee recommending that the Legislature:
(A) repeal the executive board;
(B) add a sunset provision or future repeal date to the executive board;
(C) make other changes to make the executive board more efficient; or
(D) make no changes to the executive board.
(b) In conducting the evaluation described in Subsection (2)(a), the governor shall give deference to:
(i) reducing the size of government; and
(ii) making governmental programs more efficient and effective.
(c) The governor is not required to conduct the review or submit the report described in Subsection (2)(a) for an executive board that is scheduled for repeal under Title 63I, Chapter 1, Legislative Oversight and Sunset Act, or Title 63I, Chapter 2, Repeal Dates by Title Act.
(3)
(a) The governor shall designate a board and commissions administrator from the governor's staff to maintain a computerized database containing information about all executive boards.
(b) The administrator shall ensure that the database contains:
(i) the name of each executive board;
(ii) the current statutory or constitutional authority for the creation of the executive board;
(iii) the sunset date on which each executive board's statutory authority expires;
(iv) the state officer or department and division of state government under whose jurisdiction the executive board operates or with which the executive board is affiliated, if any;
(v) the name, address, gender, telephone number, and county of each individual currently serving on the executive board, along with a notation of all vacant or unfilled positions;
(vi) the title of the position held by the person who appointed each member of the executive board;
(vii) the length of the term to which each member of the executive board was appointed and the month and year that each executive board member's term expires;
(viii) whether members appointed to the executive board require the advice and consent of the Senate;
(ix) the organization, interest group, profession, local government entity, or geographic area that an individual appointed to an executive board represents, if any;
(x) the party affiliation of an individual appointed to an executive board, if the statute or executive order creating the position requires representation from political parties;
(xi) whether each executive board is a policy board or an advisory board;
(xii) whether the executive board has or exercises rulemaking authority, or is a rulemaking board as defined in Section 63G-24-102; and
(xiii) any compensation and expense reimbursement that members of the executive board are authorized to receive.
(4) The administrator shall ensure the governor's website includes:
(a) the information contained in the database, except for an individual's:
(i) physical address;
(ii) email address; and
(iii) telephone number;
(b) a portal, accessible on each executive board's web page within the governor's website, through which a member of the public may provide input on:
(i) an individual appointed to serve on the executive board; or
(ii) a sitting member of the executive board;
(c) each report the administrator receives under Subsection (5); and
(d) the summary report described in Subsection (6).
(5)
(a) Before August 1, once every five years, beginning in calendar year 2024, each executive board shall prepare and submit to the administrator a report that includes:
(i) the name of the executive board;
(ii) a description of the executive board's official function and purpose;
(iii) a description of the actions taken by the executive board since the last report the executive board submitted to the administrator under this Subsection (5);
(iv) recommendations on whether any statutory, rule, or other changes are needed to make the executive board more effective; and
(v) an indication of whether the executive board should continue to exist.
(b) The administrator shall compile and post the reports described in Subsection (5)(a) to the governor's website before September 1 of a calendar year in which the administrator receives a report described in Subsection (5)(a).
(6)
(a) Before September 1 of a calendar year in which the administrator receives a report described in Subsection (5)(a), the administrator shall prepare a report that includes:
(i) as of July 1 of that year, the total number of executive boards that exist;
(ii) a summary of the reports submitted to the administrator under Subsection (5), including:
(A) a list of each executive board that submitted a report under Subsection (5);
(B) a list of each executive board that did not submit a report under Subsection (5);
(C) an indication of any recommendations made under Subsection (5)(a)(iv); and
(D) a list of any executive boards that indicated under Subsection (5)(a)(v) that the executive board should no longer exist; and
(iii) a list of each executive board, identified and reported by the Division of Archives and Record Services under Section 63A-16-601, that did not post a notice of a public meeting on the Utah Public Notice Website during the previous fiscal year.
(b) On or before September 1 of a calendar year in which the administrator prepares a report described in Subsection (6)(a), in accordance with Section 68-3-14, the administrator shall submit the report to:
(i) the president of the Senate;
(ii) the speaker of the House of Representatives; and
(iii) the Government Operations Interim Committee.