A. 1. Each state agency shall develop internal purchasing procedures for acquisitions by the state agency. Procedures shall, at a minimum, include provisions for the state agency's needs assessment, funding, routing, review, audits, monitoring and evaluations. Following development, the state agency shall submit the procedures to the State Purchasing Director for approval.
2. The State Purchasing Director shall review the procedures submitted pursuant to paragraph 1 of this subsection to determine compliance with the Oklahoma Central Purchasing Act, rules promulgated pursuant thereto, Sections 3001 through 3010 of this title and provisions of paragraph 1 of this subsection. The State Purchasing Director shall notify the state agency that the procedures are in compliance or indicate revisions necessary to bring the procedures into compliance.
B. A state agency shall not make acquisitions exceeding the fair and reasonable acquisition threshold amount, unless the State Purchasing Director provides notice of compliance.
C. Each state agency shall maintain a document file for each acquisition the state agency makes which shall include, at a minimum, justification for the acquisition, supporting documentation, copies of all contracts, if any, pertaining to the acquisition, evaluations, written reports if required by contract and any other information the State Purchasing Director requires be kept.
Added by Laws 1986, c. 173, § 3, emerg. eff. May 12, 1986. Amended by Laws 1998, c. 371, § 9, eff. Nov. 1, 1998; Laws 1999, c. 289, § 10, eff. July 1, 1999; Laws 2009, c. 322, § 10; Laws 2012, c. 304, § 755; Laws 2020, c. 98, § 17, eff. Nov. 1, 2020.