A. There shall be established a Canteen System Board of Directors for all canteen system services operated within the Department of Corrections. The members of the Canteen System Board shall be appointed by the Director of the Department of Corrections. All canteen system operations shall be under the control of the Canteen System Board and shall operate pursuant to written guidelines established by the Board. The overall canteen operation composed of all correctional facility canteen operations, inmate telephone systems and inmate electronic mail systems shall be collectively called the Canteen System and such system shall be required to be self-supporting from sales receipts.
B. Each correctional facility may have a canteen system operation. Each facility canteen system when established shall require the warden of such facility or a designee to oversee the day-to-day canteen system operations according to the guidelines set by the Canteen System Board. The Chief Financial Officer of the Department shall act as custodian of all canteen system funds and be responsible for all expenditures from the canteen system accounts. The Chief Financial Officer shall make daily deposits of all sales receipts in the canteen system accounts. Canteen system profits generated by items or services for resale shall be identified monthly by the Chief Financial Officer and transferred periodically from the canteen system account to the Department of Corrections Inmate and Employee Welfare and Canteen System Support Revolving Fund. All disbursements made from the canteen system account shall be by voucher approved by the Chief Financial Officer and shall be payable through the Office of the State Treasurer. Documentation of each disbursement shall be kept on file by the Department. Canteen system records may be disposed of in accordance with the records disposition schedule approved by the Archives and Records Commission. The Department shall notify the State Records Administrator thirty (30) days in advance of its intent to dispose of any canteen records. The Department shall follow accounting procedures in accordance with state fiscal accounting procedures in administering canteen system funds. All profits from the canteen system shall be used exclusively for the benefit of the inmates of the various institutions and personnel of the Department of Corrections and support of canteen system operations as determined by the Canteen System Board of Directors pursuant to subsection A of this section.
C. Inmates may work in a correctional facility canteen and shall receive reimbursement for such work through the institution incentive pay program.
D. Any audit of canteen system operations and accounts conducted by the State Auditor and Inspector shall be provided to the warden of the concerned institution.
E. Merchandise and services to be purchased for resale or distribution through the canteen system, inmate telephone equipment or services, and inmate electronic mail equipment and services shall be purchased by voucher drawn against canteen system accounts and all such purchases of goods and services shall be exempted from the provisions of The Oklahoma Central Purchasing Act. All revenues from canteen operations, inmate telephone system services and inmate electronic mail system operations shall be used exclusively for the benefit of the inmates of the various institutions and personnel of the Department of Corrections as determined by the Canteen System Board of Directors.
Added by Laws 1975, c. 325, § 20, emerg. eff. June 12, 1975. Amended by Laws 1979, c. 30, § 91, emerg. eff. April 6, 1979; Laws 1980, c. 210, § 9, eff. Oct. 1, 1980; Laws 1981, c. 89, § 1, emerg. eff. April 20, 1981; Laws 1981, c. 272, § 10, eff. July 1, 1981; Laws 1983, c. 117, § 1, eff. Nov. 1, 1983; Laws 1985, c. 319, § 9, operative Oct. 1, 1985; Laws 1986, c. 314, § 8, operative July 1, 1986; Laws 1987, c. 205, § 26, operative July 1, 1987; Laws 1998, c. 282, § 5, eff. Sept. 1, 1998; Laws 2008, c. 171, § 3, eff. Nov. 1, 2008; Laws 2009, c. 188, § 1; Laws 2010, c. 413, § 14, eff. July 1, 2010.