Destruction of certain old records in clerk's office.

  1. Law
  2. Oklahoma Statutes
  3. Counties and County Officers
  4. Destruction of certain old records in clerk's office.

Checkout our iOS App for a better way to browser and research.

A. The county clerk in each county in Oklahoma is hereby authorized each year to destroy the following workbooks, reports and transient and subsidiary records that have been on file or stored in the office the period of time specifically provided herein.

1. After the expiration of one (1) year:

  • a.unused blank forms printed for fiscal year series, and
  • b.blank forms obsolete by change of law;

2. After the expiration of five (5) years:

  • a.financing statements, except as otherwise provided by Article 9 of Title 12A of the Oklahoma Statutes or other statute, chattel mortgages, bills of sale, releases and renewals thereof, after the same ceases to be effective,
  • b.all county claims, claim calendars,
  • c.chattel mortgage indexes,
  • d.appropriation ledgers, warrant ledgers, financial ledgers,
  • e.requisitions,
  • f.upon retirement, discharge, or termination of employment, loyalty oath of said employee or officer,
  • g.certificates of error,
  • h.copies of reports and remittances, deposits and receipts,
  • i.monthly reports to the State Auditor and Inspector and reports to other officers and warrant issues,
  • j.daily reports including daily report jacket and all contents therein,
  • k.physician liens, insurance agent's liens, hospital liens, thresher and combiners liens, mechanic and materialmans liens, oil and gas liens, vendor liens, banker liens, mining liens, district attorney liens, labor liens, and personal property liens,
  • l.reports, checks, purchase orders and other bookkeeping records,
  • m.all tax protests, evidences, letters of orders of the board, letters of increased assessment, correspondence, reports, docket books, lists of parcels under protest, agendas, and
  • n.records pertaining to the Open Meetings Act and Open Records Act;

3. After the expiration of seven (7) years after the final settlement following appeal to district court, all tax protest records;

4. After the expiration of seven (7) years, balance sheets, deposit slips, tax records, W-2's and investment authorization slips for the retirement system; and

5. After the expiration of ten (10) years:

  • a.all tax rolls and tax roll adjustments, and
  • b.all special assessment rolls.

B. The State Library may be given any records that would otherwise be destroyed.

Added by Laws 1972, c. 198, § 1, emerg. eff. April 7, 1972. Amended by Laws 1979, c. 30, § 66, emerg. eff. April 6, 1979; Laws 1991, c. 93, § 1, emerg. eff. April 23, 1991; Laws 1996, c. 101, § 1, eff. Nov. 1, 1996; Laws 2000, c. 371, § 167, eff. July 1, 2001.


Download our app to see the most-to-date content.