A. Each registration and expenditure report as required by the Lobbyist Regulation Act shall be archived and accessible on the secretary of state's lobbyist disclosure website for a period of at least ten years from the date of filing as a public record, open to public inspection at any reasonable time. Unless an action or prosecution is pending that requires preserving the report, it may be destroyed ten years after the date of filing.
B. Lobbyist registrations and expenditure reports shall be kept and maintained on the secretary of state's lobbyist disclosure website and shall be available in searchable and downloadable formats.
C. With respect to the secretary of state's lobbyist disclosure website, all items in the records shall be easily searchable, sortable and downloadable by the public to the extent technically practicable.
D. The secretary of state shall ensure that contributions reported by persons pursuant to the Lobbyist Regulation Act are reported in a manner that is nonduplicative and as consistent as practicable with the reporting requirements of the Campaign Reporting Act [1-19-25 to 1-19-36 NMSA 1978]. To the extent possible, the electronic reporting system used for registration and reporting required by the Lobbyist Regulation Act shall be integrated with the electronic reporting system used for compliance with the Campaign Reporting Act.
E. Reporting individuals under the Campaign Reporting Act shall receive automatic electronic notice of the contributions to them reported by lobbyists and lobbyists' employers within twenty-four hours of the filing of each expenditure report.
History: 1953 Comp., § 2-13-7, enacted by Laws 1977, ch. 261, § 7; 1993, ch. 46, § 22; 2015, ch. 56, § 3; 2016, ch. 13, § 4.
ANNOTATIONSCross references. — For inspection of public records, see 14-2-1 NMSA 1978 et seq.
For the Public Records Act, see Chapter 14, Article 3 NMSA 1978.
The 2016 amendment, effective December 15, 2017, established additional requirements for the secretary of state in maintaining reporting records, and provided for automatic electronic notice of contributions to reporting individuals; in the heading, after "expenditure", deleted "statement" and added "report"; in Subsection A, after "expenditure", deleted "statement" and added "report"; in Subsection B, after "expenditure", deleted "statements" and added "reports", and after "formats.", deleted "The secretary of state shall update the web site no less than monthly throughout the year and as expeditiously as possible when the legislature is in session."; in Subsection C, deleted "For the purposes of this section, 'accessible' means", after "all", added "items in the", after "records", deleted "are" and added "shall be", and after "downloadable by the public", added "to the extent technically practicable"; and added new Subsections D and E.
The 2015 amendment, effective June 19, 2015, required lobbyist registration and expenditure statements to be posted online on the secretary of state's web site; in the catchline, added "online reports"; designated the existing language in the section as Subsection A; in Subsection A, after "shall be", deleted "preserved by" and added "archived and accessible on", after "secretary of", deleted "state" and added "state's lobbyist disclosure web site", after "period of", deleted "two" and added "at least ten", and after "destroyed", deleted "two" and added "ten"; and added Subsections B and C.
The 1993 amendment, effective July 1, 1993, substituted "expenditure statement" for "statement of expenditures" in the section heading and in the first sentence; deleted "lobbyist's" preceding "registration" in the first sentence; and added the second sentence.