A. At least once a month, the secretary of state shall have made from the state voter file a file maintenance report of additions, deletions and changes, if any, to each of the county registers. The file maintenance report shall indicate whether each entry listed is an addition, deletion or change to the county register.
B. A digital version of the file maintenance report shall be stored by the secretary of state for at least one year.
C. Upon request, the secretary of state shall furnish an updated voter file to the state chair of each of the qualified political parties in the state. Upon request, the county clerk shall provide a file maintenance report or an updated voter file to the county chair of each of the qualified political parties in the county.
D. File maintenance reports and updated voter files shall be provided in a manipulable digital format and shall not include the voter's social security number, codes used to identify the agency where the voter registered, the voter's day and month of birth, the voter's email address, or, if prohibited by the voter, the voter's telephone number.
History: 1953 Comp., § 3-5-17, enacted by Laws 1969, ch. 240, § 118; 1975, ch. 255, § 70; 1989, ch. 392, § 8; 1995, ch. 124, § 7; 1995, ch. 166, § 4; 2001, ch. 146, § 5; 2005, ch. 270, § 29; 2015, ch. 145, § 22.
ANNOTATIONSThe 2015 amendment, effective July 1, 2015, provided new duties for the secretary of state relating to file maintenance reports of additions, deletions and changes to each of the county registers, and required that the file maintenance report be provided in a digital format; in the catchline, after "maintenance", deleted "lists" and added "reports; voter file updates"; in Subsection A, after "a month, the", deleted "county clerk" and added "secretary of state", after "file maintenance" deleted "list" and added "report, after "if any, to", added "each of", after "the county", deleted "register" and added "registers. The file maintenance report shall indicate whether each entry listed is an addition, deletion or change to the county register"; in Subsection B, deleted "One copy of the list" and added "A digital version of the file maintenance report", and after "stored by the", deleted "county clerk" and added "secretary of state"; in Subsection C, deleted "The county clerk shall also furnish copies of the list to the county chairman of each of the major political parties in the county. The copy of the chairman's list shall indicate whether each item is an addition, deletion or change. The file maintenance list" and added "Upon request, the secretary of state shall furnish an updated voter file to the state chair of each of the qualified political parties in the state. Upon request, the county clerk shall provide a file maintenance report or an updated voter file to the county chair of each of the qualified political parties in the county"; designated the remainder of Subsection C as Subsection D; and in Subsection D, added "File maintenance reports and updated voter files shall be provided in a manipulable digital format and", after "month of birth", added "the voter's email address", after "or", added "if prohibited by the voter", and after "telephone number", deleted "if prohibited by the voter".
The 2005 amendment, effective July 1, 2005, in Subsection A, changed "voter file" to "state voter file"; deleted former Subsection B, which provided that the county clerk shall be furnished with two copies of the file maintenance lists; deleted former Subsection E, which provided that county clerks shall furnish the secretary of state with a copy of the voter file; and relettered subsections accordingly.
The 2001 amendment, effective June 15, 2001, deleted "machine-prepared" preceding "file maintenance" in Subsections A and B; in Subsection C, shortened the length of time that the county clerk must store the list from six years to one year; and deleted "magnetic" preceding "voter file" in two places in Subsection E.
The 1995 amendment, effective June 16, 1995, substituted "six years" for "twelve months" in Subsection C; in Subsection D, deleted "two" preceding "copies", deleted "contain only the name, address, party affiliation and precinct of the voter and shall" following "the chairman's list shall", and added the last sentence of the subsection which begins "The file maintenance list shall not include".