(a) All state entities are directed to maintain at all times a complete current inventory of real property under their jurisdiction. The inventory shall be accomplished by the completion of a form, substantially as follows, for each parcel of real property held by such departments and public corporations: REAL PROPERTY INVENTORY Date: _________________________________________________________________ (Date form completed) (1) State Entity: _________________________________________________________ (Board, bureau, commission, depart- ment, official, or other agency) (2) Grantor: ______________________________________________________________ (Exactly as it appears on instrument) (3) Grantee: ______________________________________________________________ (Exactly as it appears on instrument) (4) Date of instrument: ___________________________________________________ (5) Acreage: ______________ (6) Records, office of the clerk, Superior Court ______________ County (a) Deed Book ____ Folio ____ (b) Plat or Map Book ________ Folio ____ (7) Location of property: County ______________ City ______ Street address, if applicable, and if not, brief directions to property ______________________________________________________________________________ ______________________________________________________________________________ (8) Type of instrument: (a) Warranty deed ( ), (b) Quitclaim deed ( ), (c) Eminent domain, deed executed ( ), (d) Trustee's deed ( ), (e) Administrator's or Executor's deed ( ), (f) Simple deed, no warranty ( ), (g) Lease ( ), (h) Use permit ( ), (i) Resolution of General Assembly ( ), (j) Deed of gift ( ). (9) Kind of conveyance: (a) Fee simple ( ), (b) Other ( ), state terms and conditions _______________________________________________________________ ______________________________________________________________________________ (10) If acquired by eminent domain by court order and no deed was executed: (a) Name of principal defendant _____________, (b) Case number _____________, (c) Date of final judgment _____________ (11) Location of original deed ____________________________________________ (12) Is property surplus? _________________________________________________ (13) Purchase price of property ___________________________________________ (14) Purchased with (a) State funds? ________, (b) Federal funds? ______________ (Show percent state & federal) (15) Estimated present value: (a) Land ______________ (b) Improvements ____ (16) Insured for: $______________ with ____________________________________ ________________ Ins. Co. (17) Present use __________________________________________________________ Name of person completing form _______________________________________________ Title __________________________ Signature _______________________________
The inventory required by subsection (a) of this Code section shall be maintained current at all times. It shall be the duty of each state entity to file a duplicate of the inventory with the State Properties Commission; and the State Properties Commission shall compile and index all such inventories into a single complete inventory of all real property, but the State Properties Commission shall maintain separate files on the property belonging to the public corporations. It shall be the further duty of each state entity to file with the State Properties Commission a duplicate of each form or other document, as provided in subsection (c) of this Code section, completed by such state entity in maintaining the inventory of the entity current; and the State Properties Commission shall utilize such forms or other documents to maintain the complete inventory of all real property current.
The State Properties Commission is authorized to devise such forms or other documents as may be necessary to keep the complete inventory of real property current; and it shall be the duty of each state entity to utilize such forms and documents as directed by the State Properties Commission.
The real property inventory form provided in subsection (a) of this Code section shall be completed for each parcel of real property acquired by each state entity. The form shall be completed within 30 days after the acquisition of any real property and a duplicate of same shall be forwarded to the State Properties Commission.
(Code 1933, § 91-402a, enacted by Ga. L. 1970, p. 672, § 1; Ga. L. 2005, p. 100, § 15/SB 158.)
OPINIONS OF THE ATTORNEY GENERALState Properties Commission must follow the mandates set forth in this article regarding real property inventories. 1979 Op. Att'y Gen. No. 79-14.