(a) The Department shall provide books of permanent record to be known as “registration appeal dockets,” in which a permanent record shall be made and preserved of all registration appeals made to, and acted upon by, the court hearing registration appeals. The dockets shall contain the following information in respect to each appeal:
(1) Date of the appeal;
(2) Name of the appellee;
(3) The ground or grounds of each appeal;
(4) The name of the person or persons making the affidavit or affidavits on each appeal;
(5) The determination of the court on each of the grounds of appeal asserted in each such appeal.
(b) The docket may contain such other information or data as may be required to make a complete record of each appeal acted upon. All entries in the dockets shall be under the supervision and direction of the court and the record of each appeal shall be approved by the court hearing the appeal. The record of each appeal shall fully disclose each and every ground upon which the appeal is filed. The registration appeal dockets shall remain in the care and custody of the Department and shall be produced before the court by the Department whenever required by the court sitting for the purpose of hearing appeals.