The following format shall be used to recommend the release of excess funds under terminated contracts, except if the contracting office retains responsibility for settlement of the termination:
FROM: Termination Contracting Officer ___ [address]
TO: Contracting office ____ [address]
SUBJ: Terminated Contract No. __ with __ [Contractor]
Refs:
(a) [Cite termination notice and effective date.]
(b) [Cite prior letters releasing excess funds, if any.]
1. Referenced termination notice, ___ [insert “completely” or “partially”] terminated contract ___.
2. Based on the best information available, it is estimated that the gross settlement cost will be $______. The amount available for release as excess to the contract is $______. Any payments previously made to the Contractor for terminated items have been considered in arriving at the above amounts.
[If prior letters recommending release of excess funds are cited, use the following as paragraph 2:
“The estimated settlement costs previously reported by reference (b) in the amount of $______ are revised. On the best evidence now available, it is estimated that the settlement costs will be $______. The additional amount available for release is $______”.]
3. The related appropriations and amounts involved are:
| Appropriations | Allocated Amounts | |
|---|---|---|
Copies to:
Paying Office
Accounting and Finance Office
Other