(a) Advance notice of member vote. Members of the merging credit union must receive written notice at least 45 calendar days, but no more than 90 calendar days, before any member meeting called to vote on the merger proposal.
(b) Contents of member notice. While the merging credit union may refer members to attachments for additional information or explanation, the notice provided to members pursuant to paragraph (a) of this section must be in the form set forth in subpart C of this part and contain the following information:
(1) A statement of the purpose of the meeting and the time and place;
(2) A statement that members may vote on the merger proposal in person or by mail ballot (or electronically, if the credit union's Bylaws so permit) received by the merging credit union no later than the date and time announced for the member meeting called to vote on the merger proposal;
(3) A statement about the availability of a website where members of the merging credit union can share comments and questions about the merger pursuant to paragraph (d) of this section;
(4) A summary of the merger plan, including but not necessarily limited to:
(i) A statement that the merging credit union does or does not have a higher net worth percentage than the continuing credit union;
(ii) A statement as to whether the members of the merging credit union will receive a share adjustment or other distribution of reserves or undivided earnings, including a summary of reasons for the decision and, at the merging credit union's discretion, a short explanation about the capital level;
(iii) An explanation of any changes to ATM access or to services such as life savings protection insurance or loan protection insurance;
(iv) If the continuing credit union is not federally insured, an explanation of any changes related to federal share insurance; and
(v) A detailed description of all merger-related financial arrangements. This description must include the recipient's name and title as well as, at a minimum, the amount or value of the merger-related financial arrangement expressed, where possible, as a dollar figure;
(5) A statement of the reasons for the proposed merger; and
(6) A statement identifying the physical locations of the merging credit union by street address, stating whether each location is to be closed or retained, and a list of branches of the continuing credit union by street address that are located in reasonable proximity to the merging credit union's locations.
(c) Additional documents. The notice provided to members pursuant to paragraph (a) of this section shall be accompanied by the following separate documents:
(1) The current financial statements for each credit union and a consolidated financial statement for the continuing credit union;
(2) Any additional information or explanatory material that the merging credit union wishes to provide that does not detract from the required disclosures and gives further detail to members regarding information disclosed pursuant to paragraph (b) of this section; and
(3) A Ballot for Merger Proposal.
(d) Member information. Within 30 calendar days of receiving the notice provided to members pursuant to paragraph (a) of this section, members may jointly or individually submit a comment about the merger to the NCUA. The NCUA will post these comments on a website accessible to credit union members.
(e) Posting member comments. The NCUA reserves the right to not post comments that it reasonably believes:
(1) Are false or misleading with respect to any material fact;
(2) Omit a material fact necessary to make the statement in the material not false or misleading;
(3) Relate to a personal claim or personal grievance, or solicit personal gain or business advantage by or on behalf of any party;
(4) Address any matter, including a general economic, political, racial, religious, social, or similar cause that is not related to the proposed merger;
(5) Directly or indirectly and without expressed factual foundation impugn a person's character, integrity, or reputation;
(6) Directly or indirectly and without expressed factual foundation make charges concerning improper, illegal, or immoral conduct; or
(7) Directly or indirectly and without expressed factual foundation make statements impugning the safety and soundness of the credit union.
(f) Clear and conspicuous disclosures required. Any information required by paragraph (b) of this section to be disclosed on the notice provided to members pursuant to paragraph (a) of this section must be legible, written in plain language, and reasonably understandable by ordinary consumers.
(g) Approval of a proposal to merge. Approval of a proposal to merge a federally insured credit union into a federally insured credit union requires the affirmative vote of a majority of the members of the merging credit union who vote on the proposal. Members must be members as of the record date to vote. If the continuing credit union is not federally insured, the requirements of subpart B of this part also apply, and the merging credit union must use the appropriate form ballot and notice in subpart C of this part unless the Regional Director approves the use of different forms. If the continuing credit union is federally insured, use of the sample form notice, ballot, and certification of vote forms in subpart C of this part will satisfy the requirements of this subpart.
[83 FR 30310, June 28, 2018]